The majority of good wedding reception venues & corporate event venues are accommodating to live entertainment. Most have live bands perform on a regular basis and will be able to advise you on the usual positioning for the special event entertainment within the main reception room and other such details. The purpose of this article is to highlight details which need to be confirmed in advance with the venue and the live entertainment, as well as a few points which venues can often overlook:

Confirm with the venue that you can have a band

An important point obviously, and you should discuss the type of band you’re hiring. Some venues share facilities with other businesses (such as a museums or galleries) and may have a limit on volume so as not to disturb them. Party bands are by nature lively and require a certain volume level to achieve a good dynamic performance.

Confirm how much space is required

If you have plenty of room and the venue has a dedicated area in which to position the band, you should ask the venue if they prefer the band to arrive and set up prior to the meal/ prior to guests arriving. Most party bands will require approx 5 meters wide x 4 meters deep. They will have PA speakers positioned either side and in front of them, with lighting equipment stands either side or over the top of the performance area.

Dance floor

Check that your venue provides an adequately sized dance floor if you’re hiring a party band or if you plan to be dancing. Alive Network bands will get all your audience up and dancing so a good sized dance floor is essential.

A Arrival and set up/sound check times

It is possible that your band may be required to arrive and set up before guests arrive, or after a sit down meal during the period in which the venue re-set tables and re-arrange the room. The preferred arrival time for most evening functions is around 6pm – 7pm.

Finish times

You’ll need to discuss with your venue what time your event must finish at. This must be confirmed with your Alive Network agent when you book the band. Most venues are only licensed for entertainment until 12 pm. It is usual for a band to perform 1 - 2 encores but much beyond this could be breaking the terms of the venues entertainment license.

Finding the Right Music for Your Event:
When searching for a Chicago wedding band look for experienced performers able to provide the perfect blend of talent, fun and class. One such group seen again and again on the Chicago scene carries a solid reputation of going above and beyond. Visit The Chicago Dance Band and search no more.

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Article by Trade Show Magician Tim Buché

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